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| Module |
Description |
| Dispatch |
Dispatch is the central point for all key information for your day-to-day operations. A powerful "single screen" approach allows your dispatchers to enter new loads, update in-transit loads, research trip details, perform rating, and match equipment with available loads and drivers. As well as the myriad of others tasks they are required to perform.
The Dispatch Software module is closely linked with all the master files for other modules of the system. The result is that it "remembers" all the important information your dispatcher needs to knkow while performing his duty; Equipment Details, Driver Information, Customer Details, Credit Status and Rating, Routes, Subcontractor and Lessor Data, etc. are all quickly called into the screen as loads are entered or updated.Any load is immediately accessible by a wide variety of search options. Current status and tracking history provide all the details to know exactly where a load is and how it has moved.
Your Dispatchers time will be much more effectively used, because the time spent researching or looking up informatin will be minimized.up information will be minimized.
Operations / Dispatch Features
Full Load
Bulk Freight
Less than Load (LTL)
Heavy Haul
Intermodal / City / Container Dispatch
Freight Brokerage
Operations Analysis
Additional Operations Information
Dispatch Interfaces to 3rd-party Applications
Document Imaging in Operations
Classic has been providing proven solutions to the trucking industry for more than 20 years. Today you can have a full-featured integrated system to help manage each part of your Business, at an affordable investment. Classic's modular design means the features can be tailored to fit your needs.
Do you know:
* Your deadhead percentage?
* Your revenue per loaded mile?
* Your revenue per actual mile?
* Your expenses per mile?
* Your miles per gallon?
* Maintenance costs per mile?
* Customer Ranking?
* Profitable traffic lanes?
Classic makes it easy to keep up with the changing demands of your operation and Customers:
* Lane Analysis (find Customers and carriers you have used before in any specific traffic lane)
* Enter Loads (select the best and quickest way from five entry alternatives, such as copying a load Template)
* Credit Checking (system can check Customer's available credit while entering a new load)
* Auto Rating (store Customer rates and the system can prompt you on the correct rate on the next similar load)
* Multiple Loads (handles multiple picks or drops as well as partial loads as LTL)
* Manage Loads (keep track of handling changes and re-power, re-seat, drop and pickup trailers as often as needed)
* Call Checks (monitor the check-in status for Drivers and Power based on the check-in date and time you have prescribe)
* Retrieve Loads (quickly by trip, Customer, driver, equipment, or any trip Ref#, P/O# or B/L#)
* Tracing (view who did what when or where and why on any load, equipment or driver)
* Analysis Reports (tailored for Sales, Dispatch, Operations, the DOT or IFTA, and a range of crucial Accounting reports) |
| Vehicle Maintenance |
Vehicle Maintenance and Forecasting are designed to protect the most important part of your business....your fleet. The investment you have in your equipment is substantial, and proper and timely maintenance will not only cost less in parts and labor, but will keep your units on the road, where they belong. The system has three major functions:
1. Current status report of each vehicle and its associated components and inspections
2. Complete maintenance history, by component and by vehicle
3. Forecast future maintenance and inspection needs
Component profiles and inspections for each make and model of equipment can be set up according to your procedures and needs. You can be as detailed or general as you choose in defining what parts, components, assemblies and subsystems you wish to track.When a new piece of equipment is entered into the system, the component master for that type is copied into the profile for that new equipment.
As miles, inspections and maintenance occur, the equipment and all associated components are updated.Reports are available to obtain historical, current and forecast information. Current and historical information is also available on the screen. Warranty information is monitored and flagged when appropriate. The Maintenance Forecasting Reports are used to schedule equipment and shop resources in and optimum manner.
Master file of information pertaining to each piece of equipment in the fleet is continually updated. The Vehicle/Parts program allows you to display all of the information on each vehicle as well as all of the major components which must be tracked. If the component is an assembly, the assembly parts will also be tracked and can be accessed for viewing.
Automatic balancing controls during data entry to protect against debit/credit imbalance. Invalid account numbers are immediately rejected at time of entry Journal entries can be easily viewed, modified, or deleted as needed directly from the screen.
Complete transaction audit trail Both detailed as well as summary trial balance formats are available at any time. All detail of prior periods is retained in history files, allowing you to reconstruct and/or modify past periods if the need should arise. A two year history of miles per month is kept for managerial analysis and used as the basis for automatic miles computation in forecasting.
Mileage and maintenance information is entered and automatically updates the vehicle and associated parts. Any overdue items are brought to the operator's attention and listed on the Overdue report, or sent to the dispatcher via an Alert.
Forecasting capabilities are very flexible, allowing the operator to forecast for any specific piece of equipment or the entire fleet.
As work orders are completed, the cost of parts information and actual labor costs are written to a history file for future reference. Every time a part is removed or installed, a record is written to the part history file with all pertinent information such as the total miles, equipment miles at install, etc. The life of the part can then be tracked.
Reports and Displays:
* Vehicle Status
* Vehicle Forecast
* Maintenance History
* Component Status
* Component History
* Component Master List
* Tire History
* Maintenance Forecasting Calendar
* Component History by Vehicle
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| Drivers Logs |
Classic Software's Driver's Logs System records all entries of all drivers, as per requirements of the national Department of Transportation. A complex set of rules make up the allowed hours of driving, on-duty, off-duty, and sleeping. Violations for the 11, 14, 60/70 hour rules are issued. Speeding is detected. Omission violations are recorded (missing signature, etc).
Supplemental log entries can be entered. Events such as delays (weather, mechanical, traffic, etc) and financial (tolls, fuel, fines) can be stored permanently and linked to the day it applied to.
An online view of all drivers in exhaustive detail is available, including on-duty hours available in the 60/70 hour period. Monthly summaries of activity and violations are available for any month/any driver. Reports include a compliance report to be signed by the driver, supplemental entries, violations, team logs, latest log per driver, and a driver problem list. |
| Trip Reporting |
Designed to allow the user to smoothly enter the information for each of these areas directly from the trip envelope. The module provides many different summaries and reports for the preparation of tax reports and for management analysis. The Driver's Logs will help relieve the tedious and time consuming task of hand calculation and audit. You will be able to quickly enter, verify and audit logs and produce the required documentation.
Trip Reporting Encompasses several areas:
* Mileage Reporting
* Fuel Consumption
* Trip Expense Reporting
* Driver's Log Tracking |
| Lessor Settlements |
Settlements programs receive information from the Dispatch and Freight Bills modules, and consolidate that information to automatically process one of the most tedious and time-consuming parts of your business.
Because the system and it's information are on-line and accessible at all times, changes or additions can be readily made to handle unplanned expenses or changes during the course of a particular trip.
Detailed settlement sheets provide clear and complete documentation for each trip.
All expenses and advances are tracked and automatically deducted from the settlement check.
* Reconciliation of monies advanced with monies owed to a subcontractor
* Flexible rating and payment methods
* Automatic update of general ledger when check is printed
* Individual selection option for trips to be included in a pay period
* Detailed settlement sheet that itemizes loads and deductions can be included with check
* Instant display of driver earnings, advances and expenses by trip
* Settlement Forecast report
* Settlement Summary report
* Automatic printing of Settlement checks
* Settlement Check Register
* Lessor Settlement Register
* 1099's
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| Accounts Receivable |
A/R Management is one of the most critical element of sound cash flow. The features of this module will allow you to accurately track customer debt and handle past due billings.
* Transactions are automatically carried to the General Ledger
* Finance charges, in flexible amounts, can be selectively applied to certain accounts and will be automatically processed if applicable
* Individual account credit limits can be set
* Easy-to-use entry routines allow cash and credit applications against invoices
* Convenient information inquiry routines allow easy on-line corrections to open items and customer records
* Advance payment by a customer for an invoice which has not been entered yet may be processed
* The payment is deducted from the customer's total balance, but does not apply to any invoice until the matching invoice is entered
* Flexible setting of aging parameters
* Aging reports in summary or detail
* Customer listing report
* Customer Collections hot list
* Sales journal
* Cash receipts journal
* Monthly statements
The A/R Customer data file contains comprehensive data about each customer account:
* Address, both Physical and Mailing
* Phone numbers
* Contact names
* Email Address(s)
* Customer classification
* Tax ID number
* Salesman
* Credit status and Limit
* Recent payment history
* and more..
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| Accounts Payable |
The Accounts Payable module will provide you with the information necessary to have direct control over expenses and manage your cash flow by planning rather than crisis. It will help you reduce late payments by better forecasting cash requirements and accurately recording and tracking all liabilities. You will have complete management of the payables function, with tight invoice entry, edit and maintenance controls. Full, yet flexible disbursement and distribution control with extensive vendor inquiry and review capabilities are standard. The module is fully integrated. All transactions are automatically carried to the general ledger. Entry and payment of checks is handled interactively, as needed. The system handles both manual and automatic check preparation, thus consolidating all payables check activity into one journal. Inquiry screens make invoice detail, vendor information and balances, expense check detail, etc. immediately available upon request.
Accounts Payable Features
* Automatic application of vendor terms
* Firm implementation of your payment procedures
* Accountability management information
* Accurate obligations and cash commitments reporting
* Automatic check preparation
* Easier check reconciliation
* Capture of vendor payment history for easier response to vendor inquiries or problems
* Each vendor account can have up to 15 automatic distributions to general ledger accounts, and this distribution can be changed for any individual invoice at time of entry
* Cash Requirements forecasting lets you project accurately your cash needs. This report can be run at any time to show needed funds at selected future dates
* Selective payment options based on due dates, vendors or specific invoices
* Invoice "do not pay" flag which can be used to hold payment on any invoice which is disputed or incorrect
* Duplicate invoice payment protection
* User defined payment cycles
* Pay multiple invoices with one check
* Allows partial payment and tracking of any invoice
* Automatic deduction of discounts option
* Transaction/Maintenance
* Audit Trail report
* Automatic check preparation
* Check Register/Disbursements Journal Cash Requirements by vendor and date
* Year-to-Date Purchases, by vendor
* Outstanding Invoice list, by vendor
* Invoice aging reports in detail or summary
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| Payroll |
The Payroll module will enable you to have accurate paychecks with correct withholding more easily and with less time. Capabilities are provided for both salaried and hourly payroll processing. Normal pay and deductions can be generated automatically, yet easily modified for special situations.
The system is very comprehensive and flexible, allowing multiple payrolls with different pay cycles and period ending dates within one company, so that different needs can be met for different employee groups. Many different pay types such as regular, vacation, bonus, sick, etc. can be processed for an employee in each pay period.
The availability of security access codes will protect against unauthorized changes and processing of information. Because the system is real-time, interactive, entries may be done all at once, or in increments, as your schedule requires. Individual corrections or changes can be made to a particular pay entry or a "group" of records.
Driver pay is a separate subsection, and can be handled either through the payroll module or through the dispatch module. Special options for up to 40 pay rates, including hourly, percent, flat and mileage are contained in the driver file.
Advances and expenses are also managed by trip and by driver. Selection options will allow a single check to be processed if necessary.
* Multi-state payroll capability, with easy access for entry and update of state tax tables
* Special tax withholding can also be done for specified amounts and additional withholding
* Up to ten voluntary deduction categories per employee
* Provision for special gross earnings categories such as sales commissions
* Automated transfer of posting entries to general ledger
* Advances tracking and reconciliation.
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| General Ledger |
The heart of your company's accounting system is your general ledger. Classic Software's General Ledger module is designed to summarize the true financial status of your company at any point in time. It clearly details where your money is coming from and where it has gone.
The general ledger becomes the focal point for the information originating in all your other accounting applications.
Transactions automatically flow here from invoicing, receivables, payables and payroll. The General Ledger module is comprehensive, yet flexible enough to be truly usable. It provides for multi-divisions or departments operating within the corporation, and statements are available by division or in consolidated format.
Multiple period G/L accounting has been incorporated. This means that monthly statements and journals are done on a "period date" basis, which allows you to enter transactions to the current month even though the previous period may not yet be closed. Your day-to-day operations don't need to slow down to wait for accounting.
The entire module is real-time interactive. This means that information can be entered and processed day by day as your business occurs. Because the system does not need to process batches of information at the end of the month, books can be closed and statements run much more quickly. No more waiting 15-30 days after the end of the month to find out where you are.
System security includes passwords as well as access authorization parameters to insure only the appropriate individual(s) have access.
Automatic balancing controls during data entry to protect against debit/credit imbalance Invalid account numbers are immediately rejected at time of entry Journal entries can be easily viewed, modified, or deleted as needed directly from the screen Complete transaction audit trail Both detailed as well as summary trial balance formats are available at any time All detail of prior periods is retained in history files, allowing you to reconstruct and/or modify past periods if the need should arise.
Reports:
* Chart of Accounts
* Detailed and Summary Trial Balance
* Account Activity Report
* Account History Report
* Balance Sheets
* Income Statements
* Journal Entry Listing
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| Safety |
This module provides you the tools to help insure the highest level of safe operation, as well as comply with federal and state regulations. The ability to maintain the details of these items in one concise, organized set of programs will not only save you considerable time, but will help you run a tight operation and reduce your exposure to safety related problems. All functions can be managed by company, division, department, job type or employee.
* Record of all incidents and accidents
* Record and tracking of all injuries and related actions
* Record citations and roadside inspections
* Duplicate Incident
* Review letters for employer and employee files
* Driver Log Auditor Schedule
* Record all alcohol and drug testing
* Random driver selection
* Personnel file
* Employment check lists
* Tracking of CDL endorsements
* Tracking of expiration items
* Interfaces to Dispatch and Payroll
* Powerful search and lookup screen for immediate inquiry
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