| Accounts Payable |
The Accounts Payable module will provide you with the information necessary to have direct control over expenses and manage your cash flow by planning rather than crisis. It will help you reduce late payments by better forecasting cash requirements and accurately recording and tracking all liabilities. You will have complete management of the payables function, with tight invoice entry, edit and maintenance controls. Full, yet flexible disbursement and distribution control with extensive vendor inquiry and review capabilities are standard. The module is fully integrated. All transactions are automatically carried to the general ledger. Entry and payment of checks is handled interactively, as needed. The system handles both manual and automatic check preparation, thus consolidating all payables check activity into one journal. Inquiry screens make invoice detail, vendor information and balances, expense check detail, etc. immediately available upon request.
Accounts Payable Features
* Automatic application of vendor terms
* Firm implementation of your payment procedures
* Accountability management information
* Accurate obligations and cash commitments reporting
* Automatic check preparation
* Easier check reconciliation
* Capture of vendor payment history for easier response to vendor inquiries or problems
* Each vendor account can have up to 15 automatic distributions to general ledger accounts, and this distribution can be changed for any individual invoice at time of entry
* Cash Requirements forecasting lets you project accurately your cash needs. This report can be run at any time to show needed funds at selected future dates
* Selective payment options based on due dates, vendors or specific invoices
* Invoice "do not pay" flag which can be used to hold payment on any invoice which is disputed or incorrect
* Duplicate invoice payment protection
* User defined payment cycles
* Pay multiple invoices with one check
* Allows partial payment and tracking of any invoice
* Automatic deduction of discounts option
* Transaction/Maintenance
* Audit Trail report
* Automatic check preparation
* Check Register/Disbursements Journal Cash Requirements by vendor and date
* Year-to-Date Purchases, by vendor
* Outstanding Invoice list, by vendor
* Invoice aging reports in detail or summary
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| Accounts Receivable |
A/R Management is one of the most critical element of sound cash flow. The features of this module will allow you to accurately track customer debt and handle past due billings.
* Transactions are automatically carried to the General Ledger
* Finance charges, in flexible amounts, can be selectively applied to certain accounts and will be automatically processed if applicable
* Individual account credit limits can be set
* Easy-to-use entry routines allow cash and credit applications against invoices
* Convenient information inquiry routines allow easy on-line corrections to open items and customer records
* Advance payment by a customer for an invoice which has not been entered yet may be processed
* The payment is deducted from the customer's total balance, but does not apply to any invoice until the matching invoice is entered
* Flexible setting of aging parameters
* Aging reports in summary or detail
* Customer listing report
* Customer Collections hot list
* Sales journal
* Cash receipts journal
* Monthly statements
The A/R Customer data file contains comprehensive data about each customer account:
* Address, both Physical and Mailing
* Phone numbers
* Contact names
* Email Address(s)
* Customer classification
* Tax ID number
* Salesman
* Credit status and Limit
* Recent payment history
* and more..
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| Dispatch |
Dispatch is the central point for all key information for your day-to-day operations. A powerful "single screen" approach allows your dispatchers to enter new loads, update in-transit loads, research trip details, perform rating, and match equipment with available loads and drivers. As well as the myriad of others tasks they are required to perform.
The Dispatch Software module is closely linked with all the master files for other modules of the system. The result is that it "remembers" all the important information your dispatcher needs to know while performing his duty; Equipment Details, Driver Information, Customer Details, Credit Status and Rating, Routes, Subcontractor and Lessor Data, etc. are all quickly called into the screen as loads are entered or updated.Any load is immediately accessible by a wide variety of search options. Current status and tracking history provide all the details to know exactly where a load is and how it has moved.
Your Dispatchers time will be much more effectively used, because the time spent researching or looking up informatin will be minimized.
Operations / Dispatch Features
Full Load
Bulk Freight
Less than Load (LTL)
Heavy Haul
Intermodal / City / Container Dispatch
Freight Brokerage
Operations Analysis
Additional Operations Information
Dispatch Interfaces to 3rd-party Applications
Document Imaging in Operations
Classic has been providing proven solutions to the trucking industry for more than 20 years. Today you can have a full-featured integrated system to help manage each part of your Business, at an affordable investment. Classic's modular design means the features can be tailored to fit your needs.
Do you know:
* Your deadhead percentage?
* Your revenue per loaded mile?
* Your revenue per actual mile?
* Your expenses per mile?
* Your miles per gallon?
* Maintenance costs per mile?
* Customer Ranking?
* Profitable traffic lanes?
Classic makes it easy to keep up with the changing demands of your operation and Customers:
* Lane Analysis (find Customers and carriers you have used before in any specific traffic lane)
* Enter Loads (select the best and quickest way from five entry alternatives, such as copying a load Template)
* Credit Checking (system can check Customer's available credit while entering a new load)
* Auto Rating (store Customer rates and the system can prompt you on the correct rate on the next similar load)
* Multiple Loads (handles multiple picks or drops as well as partial loads as LTL)
* Manage Loads (keep track of handling changes and re-power, re-seat, drop and pickup trailers as often as needed)
* Call Checks (monitor the check-in status for Drivers and Power based on the check-in date and time you have prescribe)
* Retrieve Loads (quickly by trip, Customer, driver, equipment, or any trip Ref#, P/O# or B/L#)
* Tracing (view who did what when or where and why on any load, equipment or driver)
* Analysis Reports (tailored for Sales, Dispatch, Operations, the DOT or IFTA, and a range of crucial Accounting reports) |
| Document Imaging |
What do we mean by built-in imaging? Classic Software's ability to tie in imaging capabilities so tightly that the user does not have to run complicated software to store or view images. You can View, Email, Fax, or Print Images once they have been stored on your server.
The Imaging capabilities are integrated into many parts of the system allowing you so store all types of important documents. We also offer a customizable filing system to allow storage of other documents such as titles, personal documents, agreements, contracts, reports, etc.
This is how it works:
Let's say you wanted to save documents associated with a particular dispatch trip, you simply:
1. Pull up the dispatch trip in the system
2. Insert the documents that you want to scan into the scanner
3. Hit the save image(s) key.
The system will scan your pages, save them in reference to the trip number, then show you what was saved for confirmation/verification. It is just that easy!
To view documents, you simply:
1. pull up the trip you are interested in
2. Press the view images key...
~!! That's all it takes !!~
For back up and archiving, the system will allow you to write the document images to CD-ROM or DVD. They can also be left on the hard disk for as long as you want, assuming you have the space. If you want to view an image that has been archived to CD-ROM or DVD, Imaging will tell you which disk label to retrieve and insert. As a bonus, the disk can be viewed on any Windows PC with a web browser.
The imaging software uses a LossLess Compression to guarantee you wont miss any details of the original images. The Imaging software compression is also very high enabling you to store an incredible number of high-resolution images (300-600 dpi) on a hard disk or CD-ROM. |
| Drivers Logs |
Classic Software's Driver's Logs System records all entries of all drivers, as per requirements of the national Department of Transportation. A complex set of rules make up the allowed hours of driving, on-duty, off-duty, and sleeping. Violations for the 11, 14, 60/70 hour rules are issued. Speeding is detected. Omission violations are recorded (missing signature, etc).
Supplemental log entries can be entered. Events such as delays (weather, mechanical, traffic, etc) and financial (tolls, fuel, fines) can be stored permanently and linked to the day it applied to.
An online view of all drivers in exhaustive detail is available, including on-duty hours available in the 60/70 hour period. Monthly summaries of activity and violations are available for any month/any driver. Reports include a compliance report to be signed by the driver, supplemental entries, violations, team logs, latest log per driver, and a driver problem list. |
| EDI |
Classic Software creates it's own Electronic Data Interface (EDI) applications. We specialize in load tenders (204's), load decisions (990's), load status (214's), invoices (210's), and invoice confirmations (997's).
While there is an element of standardization in EDI applications, no two shippers have the same requirements. Each shipper specifies what forms, segments, and fields they need. With that variation in mind, Classic customizes all EDI applications to meet the shipper's requirements.
Most shippers require the carrier to work through an EDI VAN. Classic is neutral on the issue, simply accommodating your needs. Your system will be setup to pass data to/from a receiver (usually the VAN), via some file transfer protocol (usually ftp).
The 204 files create Classic dispatch records (assuming you accept the load). 990's accept or decline loads (from 204's). 214's notify the shipper of the status of the load (arrived at pickup, departed pickup, etc). 210's serve as the invoice. 997's can serve various purposes. Usually it is sent by the shipper to confirm they received the invoice (210).
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| General Ledger |
The heart of your company's accounting system is your general ledger. Classic Software's General Ledger module is designed to summarize the true financial status of your company at any point in time. It clearly details where your money is coming from and where it has gone.
The general ledger becomes the focal point for the information originating in all your other accounting applications.
Transactions automatically flow here from invoicing, receivables, payables and payroll. The General Ledger module is comprehensive, yet flexible enough to be truly usable. It provides for multi-divisions or departments operating within the corporation, and statements are available by division or in consolidated format.
Multiple period G/L accounting has been incorporated. This means that monthly statements and journals are done on a "period date" basis, which allows you to enter transactions to the current month even though the previous period may not yet be closed. Your day-to-day operations don't need to slow down to wait for accounting.
The entire module is real-time interactive. This means that information can be entered and processed day by day as your business occurs. Because the system does not need to process batches of information at the end of the month, books can be closed and statements run much more quickly. No more waiting 15-30 days after the end of the month to find out where you are.
System security includes passwords as well as access authorization parameters to insure only the appropriate individual(s) have access.
Automatic balancing controls during data entry to protect against debit/credit imbalance Invalid account numbers are immediately rejected at time of entry Journal entries can be easily viewed, modified, or deleted as needed directly from the screen Complete transaction audit trail Both detailed as well as summary trial balance formats are available at any time All detail of prior periods is retained in history files, allowing you to reconstruct and/or modify past periods if the need should arise.
Reports:
* Chart of Accounts
* Detailed and Summary Trial Balance
* Account Activity Report
* Account History Report
* Balance Sheets
* Income Statements
* Journal Entry Listing
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| Interfaces |
3rd-Party Software Interface Capabilities
Classic Software offers interfaces to many useful applications necessary to the transportation industry. Classic is always developing interfaces to new versions and new software products. If you want to inquire about a new interface not listed, please contact us. Some of the available interfaces include:
Billing Software
* Quickbooks?
* Peachtree?
Document Imaging
Load-Link : Real-Time Load Status over the Internet.
Mileage Software
* PC-Miler?
* Prophesy+?
Satellite Communications
* Highway Master?
* Qualcomm?
* PeopleNet?
Fuel Card Company Data
* TransPlatinum?
* Comdata?
* Petrovend?
* TIC?
* EFS?
Database / Information Export / Data Analysis
* EDI
* ODBC Database Capability
* Excel?
* Access?
* Crystal Reports? |
| Inventory |
Inventory Control is intended to work hand-in-hand with the Vehicle Maintenance and Work Orders modules. It assists you in maintaining the proper parts and quantities for smooth and prompt equipment service. The module is designed to optimize stock levels. The tightly integrated interface with Vehicle Maintenance Forecasting helps spotlight shortages before they become costly stock-out situations resulting in equipment downtime.
Proper usage of the system can reduce procurement costs and provide information for usage analysis. The extensive information stored on each inventoryitem, such as quantity on hand, quantity reserved, quantity on order, min and max quantities, core charge, superseded part number, alternate or substitute part numbers, last purchase information and consumption history make this module a very effective cost management tool.
All parts can be assigned up to a twenty character part number, using both letters and numbers. Use of the inventory by other Classic Software modules will reference the inventory by this part number. A classification system is incorporated so that you may classify and print out certain areas or categories of your inventory.
The "cycle" feature allows you to separate inventory into groups, making physical inventory a more manageable task. |
| Lessor Settlements |
Settlements programs receive information from the Dispatch and Freight Bills modules, and consolidate that information to automatically process one of the most tedious and time-consuming parts of your business.
Because the system and it's information are on-line and accessible at all times, changes or additions can be readily made to handle unplanned expenses or changes during the course of a particular trip.
Detailed settlement sheets provide clear and complete documentation for each trip.
All expenses and advances are tracked and automatically deducted from the settlement check.
* Reconciliation of monies advanced with monies owed to a subcontractor
* Flexible rating and payment methods
* Automatic update of general ledger when check is printed
* Individual selection option for trips to be included in a pay period
* Detailed settlement sheet that itemizes loads and deductions can be included with check
* Instant display of driver earnings, advances and expenses by trip
* Settlement Forecast report
* Settlement Summary report
* Automatic printing of Settlement checks
* Settlement Check Register
* Lessor Settlement Register
* 1099's
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